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Access control and pre-op checklist for industrial vehicles and forklifts


Reduce EHS risks, increase safety and compliance of industrial vehicles

TrackVision: safety features

Pre-operation checklist and vehicle access control: two essential safety features

To ensure the safe use of industrial vehicles, it is essential to verify both the operator and the condition of the vehicle before use.

The TrackVision vehicle tablet integrates operator access control and a digital pre-operation checklist, ensuring that:

  • only authorized operators can use the vehicle
  • the vehicle is inspected before each use
  • any anomalies can block or limit operations.

This approach reduces the risk of accidents and improves compliance with company safety procedures.

TrackVision: vehicle tablet

Access control

Before starting the vehicle, the operator must authenticate themselves using a badge or identification system.

The system automatically verifies:

  • the operator’s identity
  • driving permits
  • any operational restrictions

If the user is not authorized, the vehicle cannot be used.

Main features

  1. Operator badge reading
  2. Driving permit verification
  3. Authenticated user display
Access control on the vehicle tablet

Customizable pre-operative checklist

Before using the vehicle, the operator must complete a safety checklist directly from the terminal.

Each question can be associated with a risk level and an automatic system action:

  • vehicle authorization
  • operation restriction
  • vehicle lockout

The checklists are fully configurable via the TrackVision portal and can be triggered:

  • every time the vehicle is started
  • at scheduled intervals
  • based on the operator accessing the vehicle
Pre-shift inspection management: vehicles check list editing

Management and Tracking with TrackVision

All completed checklists and access logs are automatically stored in the TrackVision portal, enabling companies to:

  • configure checklist questions and logic
  • monitor the inspections performed
  • maintain a history and traceability of inspections
  • improve preventive maintenance and operational safety
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FAQ

Frequently asked questions about operator access control and pre-use checklists for forklifts and industrial vehicles

How can I make sure that a forklift is only used by authorized operators?

TrackVision verifies the operator's identity and authorization before the forklift can be used. Operator access control can prevent unauthorized users from operating the vehicle according to the access rules configured by the company. This helps companies manage who is allowed to use each forklift and supports safer fleet operations.

How can I use a digital pre-use checklist for a forklift?

A digital pre-use checklist guides the forklift operator through the required safety checks before the vehicle is used and records the inspection result. With TrackVision, the checklist is completed directly from the vehicle terminal and can be configured according to the company's safety procedures. This replaces paper-based checks with a digital and traceable process.

What happens if a forklift pre-use checklist identifies an anomaly?

When a forklift pre-use checklist identifies an anomaly, TrackVision can trigger a predefined action according to the rules configured by the company. Depending on the configuration, the anomaly can allow the operation to continue, limit certain vehicle functions or prevent the forklift from being used. The inspection result can also be recorded digitally for traceability.

When should a forklift pre-use checklist be completed?

A forklift pre-use checklist should be completed before the vehicle is used, according to the company's safety procedures and operating requirements. With TrackVision, the inspection process can be configured to match the way the company manages its fleet and safety checks. This helps make the pre-use inspection part of the normal vehicle access and operating process.

Can I customize the pre-use checklist for different types of industrial vehicles?

Yes, TrackVision allows pre-use checklists to be configured according to the vehicle and the company's specific safety procedures. Different vehicle types can therefore have different inspection requirements and checks. This makes it possible to manage multiple types of industrial vehicles through a consistent digital process.

Can operator access control and pre-use checklists be managed together?

Yes, TrackVision can integrate operator access control and pre-use vehicle checks into the same workflow. The system can first verify whether the operator is authorized and then require the relevant checks before the vehicle is used. This connects operator authorization, vehicle inspection and inspection records within a single system.

Can I use operator access control and digital checklists on a mixed fleet of industrial vehicles?

Yes, TrackVision can support safety and access control processes across mixed industrial vehicle fleets. Access rules and pre-use checklists can be configured according to the characteristics and operating requirements of different vehicles. This allows companies to apply a consistent approach to operator authorization and vehicle inspections across their fleet. 

How can a digital checklist improve forklift operator safety?

A digital forklift checklist helps make pre-use safety inspections more consistent, traceable and easier to manage. TrackVision can associate each inspection with the operator and vehicle and record the result of the check. Detected anomalies can also trigger predefined actions according to the company's safety procedures.

Can I integrate pre-use checklists and operator access control with telematics and other safety functions?

Yes, TrackVision can integrate operator access control and pre-use checklists with other fleet management and safety functions. Depending on the configuration, these can include telematics, impact detection, vehicle tracking and collision avoidance solutions. This allows companies to manage different aspects of fleet safety and vehicle operations within an integrated system.

Can a forklift be prevented from operating if it fails the pre-use checklist?

Yes, TrackVision can be configured to prevent a forklift from being used when a defined checklist condition is not met. The action associated with an anomaly depends on the company's safety rules and system configuration. This allows the pre-use inspection to become an active part of the vehicle safety process rather than only a record-keeping procedure.

What is the difference between operator access control and a forklift pre-use checklist?

Operator access control verifies whether a person is authorized to use the forklift, while a pre-use checklist verifies whether the vehicle meets the required conditions before operation. TrackVision can manage both processes within the same workflow. This connects the verification of the operator with the inspection of the vehicle before it is used.

How can I improve the traceability of safety inspections across my industrial vehicle fleet?

Digitizing safety inspections creates a structured record of inspections performed across the fleet. TrackVision can associate inspection data with the relevant operator and vehicle, making it easier to monitor completed checks and reported anomalies. This provides greater visibility into the execution of the company's internal safety procedures.

How can I track who completed a forklift pre-use checklist?

A digital checklist can record which operator completed the inspection, which forklift was checked and the result of the inspection. TrackVision stores this information digitally, providing a traceable record of completed checks and reported anomalies. This makes it easier for fleet, warehouse and HSE managers to monitor inspection activities.